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Bookkeeper (Part-Time)

Communities In Schools (CIS) of Chicago is a nonprofit organization that works in partnership with Chicago Public Schools (CPS) and community organizations to help students stay in school and be successful. CIS of Chicago is an affiliate of Communities In Schools, Inc., a national nonprofit organization with offices in more than 150 different cities.

The mission of Communities In Schools of Chicago is to surround students with a community of support, empowering them to stay in school and achieve in life. The vision of CIS of Chicago is to ensure that every public-school student in Chicago graduates from high school prepared to succeed. The organization’s core values are Impact, Integrity, Relationships, and Social Justice.

CIS of Chicago provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Bookkeeper

CIS of Chicago seeks a part-time Bookkeeper (15 hours/week) to manage day-to-day accounting and finance requirements. Reporting to the Chief Operating Officer, the bookkeeper works collaboratively with all finance stakeholders, including the external accounting and audit firms.

The ideal candidate for this position is a skilled and reliable multi-tasker with excellent organizational and communications skills. Accuracy and attention to detail along with the ability to consistently meet deadlines is essential.

Duties and Responsibilities:
  • Maintain all financial transactions utilizing QuickBooks Premier Nonprofit accounting software
  • Receive and input payables, ensuring appropriate approvals
  • Prepare checks for CEO review and signature
  • Prepare invoices and vouchers, make timely deposits of cash, and monitor receivables
  • Manage semi-monthly payroll processing, including monthly employee expense reimbursements
  • Reconcile bank, investment, and Blackbaud (credit card) accounts monthly
  • Maintain an appropriate filing system for all financial transactions and pertinent financial documents
  • Prepare monthly reports (e.g., statements of activities, statements of financial position, and budget actual with variance analysis, and others as requested)
  • Comply with federal, state, city and organizational policies, procedures, and regulations
  • Reconcile QuickBooks records to e-Tapestry (development database) monthly
  • Coordinate and support all audit activity and preparation of organizational 990 by external audit firm
  • Maintain an orderly accounting system, including the chart of accounts
  • Other duties as assigned
Desired Skills and Attributes:
  • High degree of accuracy and attention to detail
  • Excellent computer skills, including competence in QuickBooks, Excel, and Outlook
  • Good communication skills and the ability to multi-task
Qualifications:

The ideal candidate will have finance training, nonprofit accounting experience, and familiarity with software accounting systems. Advanced knowledge of QuickBooks required and familiarity with eTapestry a plus.

  • Bachelor’s degree preferred, but relevant experience considered
  • Minimum of five years bookkeeping/finance experience
  • Solid understanding of bookkeeping and generally accepted accounting principles (GAAP)
  • Experience with budget development and forecasting
Reports to:

Chief Operating Officer

Work Environment:

This is a part-time staff position based out of the CIS of Chicago office in the West Loop. At the time of this posting, CIS of Chicago administrative staff are working in a hybrid staffing model.

To Apply:

Submit a cover letter and resume via email (jobs@cisofchicago.org) with the subject line “Bookkeeper 2022” to be considered. No phone calls or faxes, please.